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Sound Travels & Sound Forum - Your Privacy

Changes are also taking place to protect us from the misuse of our private data. It is very important we help you to become aware of your rights with regard to the data we at Sound Travels hold and how it is used.


You may have already realised that many companies you deal with are having to upgrade their privacy policy as a result of new data privacy regulations which come into force at the end of May. Sound Travels is no exception; we have always taken data protection very seriously and we want to keep you informed of any changes coming your way.

The General Data Protection Regulation (GDPR for short) is taking a step towards you having more control over how your data is used and how you want to be contacted not just on Sound Travels but on every other website which provides services to EU citizens.


In summary, there are two parts to our website: Sound Travels - the shop, and Sound Forum - our Community.



At Sound Travels (the shop) we only use the data you provide us to send out your orders which means that Sound Travels - the shop fits, as you might expect into the GDPR category referred to as contract.  In effect we process your data in order to supply you with your purchase from us and also to supply you with the information you require to make a well-informed decision. We never share your data except with organisations such as your credit card company which needs the information to approve your payment on your card. Your data is store on the servers at www.soundtravels.co.uk.   In addition, because we believe that you are very likely to have a legitimate interest in Sound Forum your name and email address are passed on to Sound Forum (see below). You always have the right in every communication to withdraw from Sound Forum involvement.

Sound Forum is the largest community of its type in the world and exists to help you connect with the latest Sound Ideas, understand Sound Jargon, demystify Sound Concepts, offers you the latest Sound Articles and Sources, and connects you with other important Sound Sites. We work with key Sound Organisations whose events and activities we proactively support. Sound Forum was created by its Founder & Editor Andrew Hodges and gratefully supported by Jonathan Barnett of Sound Travels. 


Sound Forum fits into the GDPR category which it refers to as 'legitimate interests'. By this it is understood that members of Sound Forum (i.e. people who receive the Sound Forum newsletter, experts who write articles and submit them on Sound Forum and practitioners who deliver courses and publish their details to Sound Forum) have a legitimate interest in remaining informed about not only the most recent updates to the site but also to easily access mutually beneficially articles, courses and events on the subject of Sound.


You will have received the Sound Forum monthly newsletter in the past because of the interest you will have had in, as examples; Sound Healing, Sound-based Therapy, Cymatics or Group Free Sound Improvisation amongst others. You may have attended a weekend workshop, or experienced a sound-bath or bought a musical instrument. If you are a Sound Practitioner then you may well have advertised an event, a workshop or a training programme. Whatever your interests have been you will have wanted to maintain contact with Sound Forum's practitioners, facilitators and participants. Equally if you advertise your events on Sound Forum we are sure you would almost certainly want to receive the newsletters in order to see your event displayed in it. 


We do hope you'd like us to keep you in touch with what's going on. However we really want to make sure we are only sending the Sound Forum Newsletter out to those who wish to remain members of Sound Forum. A recent example newsletter can be viewed here on this link.


SOUND FORUM WAS & IS CREATED BY ITS MEMBERS so this means that you own your data that you put up on the site. We don't use your data for any other purpose than to facilitate and support the Community's desire to promote Sound and its Powers of Transformation. Sound Forum has made it clear since we began over 10 years ago that the Forum does not 'own' your data. You do. It is important to state that Sound Forum member data is only used to create and send out articles, events and the information via the monthly newsletters. We don't use your private data in any other way.

This means that unlike many other organisations its members have always had the form of control that GDPR wishes every website to adopt. This is one of the reasons that Sound Forum has become by far the largest Sound Community in the world. We have adopted ethical practices from the very start. So whatever happens, we hope you want to stay part of this huge community to stay in touch with all those of a similar interest in Sound and its Power To Transform.

In practice this means that when events and articles are published by Sound Forum's users this information is then used to compile the monthly newsletter. The newsletter is Sound Forum's method of us all staying in touch with each other.   It would not be in Sound Forum's members' legitimate interests to have one without the other.

However in compliance with GDPR we have always (and will always) offer the opportunity to cancel membership. We have always used an emailing company, in our case Constant Contact, for the purposes of sending out the newsletter. If you would like to cancel your membership one of the simplest ways is to open the last copy of the newsletter in your email where at the top and bottom of which is a link to SafeUnsubscribe. GDPR requires that you are made aware that Sound Forum is managed by its Editor: Andrew Hodges, who is directly contactable at andrew@andrewhodges.com

Where does Sound Forum store its data?  Published posts & events are stored on the servers at www.soundtravels.co.uk/Community. Author information which contributors provide are also stored at www.soundtravels.co.uk/Community. The newsletter database is managed by Constant Contact.  Data protection is provided by our hosting providers. In the event of a data breach we will inform those affected within 72 hours of becoming aware of it. 

Authors have always had direct access to their information and can add/edit/delete as they see fit. They can also archive material (unpublish). For Author account deletion just contact Andrew Hodges (Founder & Editor) who will arrange for the deletion.

We do not sell or share your data. We do not buy in 3rd party data. We only use the information provided by its contributors for the legitimate interests of Sound Forum and its Members.

Below is our Privacy & Cookie Policy which provides details in more detail how we use personal data that we collect about you; how we share that information and the steps we take to protect your information. Please read below for further details.

1. Privacy policy


"Personal Data" is any personal information which relates to a living individual who can be identified from that data. We will not collect any Personal Data unless you have chosen to provide it to us. You agree that the Personal Data which you supply to us will be true, complete and accurate in all respects, and you agree to notify us immediately of any changes to that Data. We will deal with your Personal Data in compliance with the Data Protection Act (1998). Please note this applies only to Sound Travels Ltd and associated companies, not to other companies or organisations’ websites to which we link. Sound Travels is not responsible for the content, or the privacy practices employed by other sites.


How do we use the Personal Data collected?


We will collect and process Personal Data for the purposes of providing our services to you and the other purposes mentioned below. Personal Data may also be processed by other organisations on our behalf for the purpose of providing Sound Travels services to you. The use of information will remain under the control of Sound Travels at all times. It may be necessary for your Personal Information to be processed outside the European Union.


Once you are a registered client, we will hold Personal Information relating to the transactions you enter into with us. We may disclose Personal Information to a party to the transaction, but only to assist your transaction, subject to your approval.


We may send letters and e-mail messages to you about new products and services which we consider may be of interest to you. When you call us we may monitor or record your calls to confirm your instructions or for training purposes. To correct or view your Personal Data, you can write to us at Gravel Pit Ln, Cheltenham GL52 3PG.. A fee may be payable for viewing Personal Information.


Sharing Information


We may disclose necessary Personal Data, acting in good faith if we believe such action is necessary, for example:



  • To service providers for the purpose of opening, operating and servicing your account.

  • To conform with a legal requirement or a request from authorities with which we will fully cooperate with

  • To protect and defend our rights or property

  • To enforce our Terms and Conditions, or to act to protect the interests of our registered customers or others.


2. Cookies Policy


Why are cookies essential to how customers use the Sound Travels Sound Forum website?


This website, along with the vast majority of other major websites, uses cookies. Cookies are small harmless files that are transferred to your computer's hard disk when you access a website. They are designed to:



  • Make your current and future visits to our website as user-friendly as possible

  • To enable us (where appropriate) to tailor the content to fit your needs

  • To prevent fraudulent activity and to measure the overall patterns of website usage

  • To track how visitors reach our site and the path they take through it to help us improve our service to you

  • To understand how marketing within the website is working to improve our site design, offers and promotions.


For example, we use Google Analytics, a popular web analytics service provided by Google, which uses cookies to help us analyse how users use the site. Please note that none of the cookies used on our website collects personally identifiable information about you.


Why you should keep cookies switched on


We would like you to keep cookies active on your computer during your visits to our website because, without cookies enabled, we cannot guarantee that the website, and your experience whilst visiting it, is as we intend it to be.


How does Sound Travels use cookies?


At Sound Travels, we use two types of cookie on this website:



  • Session cookies - These are temporary cookies, which only exist in the period during which you access the website (or, more strictly, until you close the browser after accessing the website). Each time you revisit the website; these cookies will be stored and then removed when you close your browser. Session cookies help the Sound Travels website remember what you chose on the previous page, therefore avoiding your having to re-enter information. On our website, these cookies do not contain personal information and cannot be used to identify you.

  • Third party cookies - As well as using cookies from our advertising and affiliate partners, we may also embed external content from other third party websites within our website. These include sites such as Facebook and Twitter, whose cookie usage policy you can view on their own websites.


How to control and delete cookies


If you wish to restrict or block the cookies which are set by us, you can do so by editing your browser settings. The ‘Help’ function within your browser should tell you how to do so.



  • For further information on how to delete cookies on your browser, visit www.aboutcookies.org

  • For further information on how to delete cookies on the browser of your mobile device, you will need to refer to your handset manual.

  • For further information on Sound Travels 's security and privacy measures, please read our Terms and Conditions.

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